The Finance Manager manages all aspects of the financial operations of the Symphony. Because this work is cyclical in nature and driven by the season concert schedule, grant cycles, and audit needs, the ideal candidate will be flexible in schedule and irregular hours. Work location can be variable to meet the needs of the individual and the organization. This position will interface with all A²SO staff members, the Finance Committee, and Music Director as necessary. Regular responsibilities will include Payables/ Receivables and all bank-related logistics. Planning skills to create annual, foundations/grant requests, and event-specific orchestra budgets are necessary and will be taught as needed (i.e.—no prior orchestra experience necessary). Annual audit preparation will include work with auditors; government reporting as needed. Potentially other business and office-related duties to be added as necessary and by mutual agreement.
JOB TITLE: Finance Manager
REPORTS TO: Executive Director
STATUS: Part-time, approximately 20 hours per week, flexible/ variable hours depending upon event schedule. Paid hourly.
- Hours: cyclical, somewhat flexible, depending on tasks/projects needed – up to 80 hours per month, some months as low as 30-40 hours.
- Payables: Weekly (and on emergency basis) record bills to be paid, pay bills via online or printed checks after approval by Executive Director, mail checks.
- Payroll: Administer semi-monthly administrative payroll. Record and pay orchestra members and stagehands’ payroll within one week of concerts. Disburse taxes and other withholdings as required. File monthly and quarterly tax, unemployment and other returns. Print and file yearly returns – W2s/1099s.
- Income/receivables: Interface with ticketing/donation database to export income/receivables. Make bank deposits (mostly electronically). Interpret and record in accounting software. Collaborate with other staff to invoice outstanding receivables.
- Financial Reporting: Report financial situation monthly to finance committee/executive committee/ board as required.
- Government reports: Fill out reports for all government entities as requested, usually annually (OSHA, Economic, solicitation license, unclaimed property, state nonprofit, MACC, CDP and OSR reports, etc.)
- Banking/Investing: Administer bank accounts and investment accounts, transferring money as needed, and recording activity.
- Budget: In collaboration with other staff members and board finance committee, prepare the annual budget for board approval. Enter budget into accounting program. Prepare grant budgets as required.
- Audit: Prepare numerous reports for auditors annually and work with them during field work. Read auditor’s draft financial statements and 990 reports and work with them for corrections.
- Insurance: Prepare annual reports; work with Executive Director to administer insurance policies.
- Personnel: Participate in weekly Staff, monthly Executive Committee, 5x/year Board of Directors, and as needed Finance Committee meetings.
- Prior bookkeeping experience, non-profit a plus.
- Extensive experience in Microsoft Excel or the equivalent.
The Ann Arbor Symphony Orchestra was founded in 1928. The A²SO is passionately committed to lead and enrich the culture of the region. We foster a growing appreciation for orchestral music and regional musicians through imaginative programming and community involvement, inspiring and educating a diverse audience. The vision of the Ann Arbor Symphony Orchestra is to nurture the love of music in community members of all ages through excellent performances of orchestral music. The A²SO is an equal opportunity employer; we encourage all qualified individuals to inquire.
Interested candidates should send a cover letter and resume to Executive Director Sarah Calderini at firstname.lastname@example.org
See you at the Symphony!